Shipping
Shipping your wines for judging
Once you have entered your wines into the IWSC for judging, discover how to deliver your samples to us.
Entrants have two options for the delivery of entries to the IWSC. For guaranteed delivery with no extra hidden costs, we recommend consolidated shipping with Hellmann Worldwide Logistics. Alternatively, you can ship your samples to us directly.
You have two shipping options
1. Consolidated shipping with Hellmann Worldwide Logistics
Using the drop-down menu below, find your local participating depot. The consolidated shipping fee includes all duties, taxes and customs clearance.
2. Direct shipping
You are welcome to make your own shipping arrangements. Please note you will be responsible for all duties, taxes, costs and customs clearance.
For all non-UK entrants shipping using either option 1 or option 2
All non-UK producers are required to include a commercial invoice on the outside of the case. Please download and complete our invoice template and attach it on the outside of your case.
- Supplier EORI number (your EORI number) and Receiver EORI number (our EORI Number - GB853914212000)
- Value: shown as EUR 1.00 or USD 1.00 per bottle (this is for customs purposes only)
- Reason for export: samples for tasting
Option 1: Consolidated shipping with Hellmann Worldwide Logistics
The safest and easiest way to get your wines to us is via consolidated shipping with Hellmann Worldwide Logistics
Simply send your samples to your local participating depot, and Hellmann will do the rest, making sure your bottles reach us safely and in time for judging.
Hellmann’s consolidated shipping fee includes all duties, taxes and customs clearance, so you won’t need to worry about a thing.
Discover your local depot via the link above and arrange delivery of your entries. Hellmann will arrange onward shipping and customs clearance to the IWSC.*
- £58/entry for the Old World
- £68/entry for the New World
Futher information for group shipping from specific countries can be found here:
France / Italy / Spain / Portugal
Please note: European depots can only accept entries from the same country of origin.
Make sure you have checked our entry and shipping deadlines beforehand and you must contact Hellmann Beverage Logistics prior to sending your samples. Please include your company name clearly on the box. If you have any questions about the group shipping offer, please get in touch by emailing info@iwsc.net.
*The IWSC does not financially benefit when the consolidated shipping option is selected. Consolidated shipping is in place to ensure you have the smoothest and most cost-effective method for sending your samples to us.
Option 2: Direct shipping
If you decide you would prefer to arrange direct shipping, please arrange to send your samples to:
IWSC c/o Sensible Wine Services
Unit 10 Dana Trading Estate
Transfesa Road
Paddock Wood
Kent
TN12 6UT
UK
For all samples being sent directly by the entrant to the IWSC, you are responsible for paying the duty and VAT, the IWSC will not accept any duty charges.
If have any queries regarding payment of duty and/or taxes, you'll find answers to our most frequently asked questions below.
We kindly request that you share your tracking details (AWB number and carrier) when sending your samples. Please email this information to info@iwsc.net with 'Tracking Details' as the subject line, and include your company details in the email.
If you are participating in any of our Global Judgings, including Georgia, please view delivery details here.
How many samples do I need to send?
We need four samples of wine and sake entries. If you are also entering the Design Awards, we require one additional bottle, with finished label and packaging, as these are judged separately to the taste awards.
We ask for four bottles so that if a wine is faulty or damaged we can serve a fresh sample to avoid any of your wines getting an unfair score. In addition, if your wine wins a gold medal it will be put forward for our trophy judging, where we will use a bottle in these judging sessions. Spare bottles are used for promotional activities throughout the year.
We ask all our entrants to send samples in environmentally friendly packaging and avoid using cellophane and polystyrene.
France / Italy / Spain / Portugal
All samples must be delivered duty paid (DDP). If you are shipping your samples directly, please tick 'Shipper accepts all charges' and ensure your courier account number is on the documentation provided by your courier.