Shipping samples

You have three shipping options

1. Hellmann Worldwide Logistics

Use the dropdown menu to find your local participating depot. More info below

2. UK distributor

If you have a UK distributor, you can send us your samples from there

3. Independent

You are welcome to make your own shipping arrangements. Please note you will be responsible for all costs, taxes and duties

How many samples do I need to send?

We need three samples of wine and sake entries.

We ask for three bottles so that if a wine is faulty or damaged we can serve a fresh sample to avoid any of your wines getting an unfair score. In addition, if your wine is put forward for a trophy, we will use one of the extra bottles in these judging sessions. We also often promote top-rated wines at trade and consumer events throughout the year.

Please note our new address for sample delivery

Delivery address - Wine and sake

IWSC c/o Sensible Wine Services
Unit 10 Dana Trading Estate
Transfesa Road
Paddock Wood
Tonbridge
TN12 6UT
UK

Important notice: Non-UK producers are required to include a commercial invoice on the outside of the case that includes the information below.

Click here to download our invoice template

  • Supplier EORI number (your EORI number) and Receiver EORI number (our EORI Number - GB853914212000)
  • Number of bottles
  • Type of wine
  • Bottle size
  • ABV%
  • Value: shown as EUR 1.00 or USD 1.00 per bottle (this is for customs purposes only)
  • Reason for export: samples for tasting
All duty and VAT must be paid by the sender and IWSC will not accept any duty charges.

All samples must be delivered duty paid (DDP). If you are shipping your samples directly, please tick 'Shipper accepts all charges' and ensure your courier account number is on the documentation provided by your courier.

Please note: if you are shipping your samples from France with Hellmann, all wine should be Duty Paid in France and delivered to Hellmann as Duty Paid and displaying a 'Marianne' sticker. The attached invoice should show the value of the wine as €0.00, and the submitter will receive no certificate of shipment to confirm export. 

Instructions for direct shipping

About the group shipping offer

Many entrants will be able to save money by making use of our group shipping offer, which you can select during the entry process. Use the dropdown menu above to see if you have a local participating Hellmann office. Then simply ship your samples to the address listed and Helmann will deliver the bottles to us. The prices below cover all duty.

  • Northern Hemisphere wines: £53 per entry
  • Southern Hemisphere wines: £60 per entry
  • South African wines: Free

Make sure you have checked our entry and shipping deadlines beforehand and you must contact Hellmann Beverage Logistics prior to sending your samples. Please include your company name clearly on the box.

If you have any questions about the group shipping offer, please get in touch by emailing info@iwsc.net.

Bottle collection

We sometimes collect samples from international trade shows and events, to save you shipping costs. This costs £26 for wine, no/low alcohol and vermouth.

This page will be updated when we have details of our next bottle collection offer.

View spirits shipping details