Shipping

Shipping your spirits for judging

Once you have entered your spirits into the IWSC for judging, discover how to deliver your samples to us.

Entrants have two options for the delivery of entries to the IWSC. For guaranteed delivery with no extra hidden costs, we recommend consolidated shipping with Hellmann Worldwide Logistics. Alternatively, you can ship your samples to us directly.

 

You have two shipping options

1. Consolidated shipping with Hellmann Worldwide Logistics

Using the drop-down menu below, find your local participating depot. The consolidated shipping fee includes all duties, taxes and customs clearance.

2. Direct shipping

You are welcome to make your own shipping arrangements. Please note you will be responsible for all duties, taxes, costs and customs clearance.

For all non-UK entrants shipping using either option 1 or option 2

All non-UK producers are required to include a commercial invoice on the outside of the case. Please download and complete our invoice template and attach it on the outside of your case.

  • Supplier EORI number (your EORI number) and Receiver EORI number (our EORI Number - GB853914212000)
  • Value: shown as EUR 1.00 or USD 1.00 per bottle (this is for customs purposes only)
  • Reason for export: samples for tasting

Download IWSC invoice template

Option 1: Consolidated shipping with Hellmann Worldwide Logistics

The safest and easiest way to get your wines to us is via consolidated shipping with Hellmann Worldwide Logistics

Simply send your samples to your local participating depot, and Hellmann will do the rest, making sure your bottles reach us safely and in time for judging.

Hellmann’s consolidated shipping fee includes all duties, taxes and customs clearance, so you won’t need to worry about a thing.

Discover your local depot via the link above and arrange delivery of your entries. Hellmann will arrange onward shipping and customs clearance to the IWSC.*

  • £92 per entry

Futher information for group shipping from specific countries can be found here:
France / Italy / Spain / Portugal

Please note: European depots can only accept entries from the same country of origin.

Make sure you have checked our entry and shipping deadlines beforehand and you must contact Hellmann Beverage Logistics prior to sending your samples. Please include your company name clearly on the box.

If you have any questions about the group shipping offer, please get in touch by emailing info@iwsc.net.

*The IWSC does not financially benefit when the consolidated shipping option is selected. Consolidated shipping is in place to ensure you have the smoothest and most cost-effective method for sending your samples to us.

Option 2: Direct shipping

If you decide you would prefer to arrange direct shipping, or are unable to benefit from consolidated shipping, please arrange to send your samples to:

IWSC c/o Sensible Wine Services
Unit 10 Dana Trading Estate
Transfesa Road
Paddock Wood
Kent
TN12 6UT
UK

For all samples being sent directly by the entrant to the IWSC, you are responsible for paying the duty and VAT, the IWSC will not accept any duty charges.

If have any queries regarding payment of duty and/or taxes, you'll find answers to our most frequently asked questions below.

We kindly request that you share your tracking details (AWB number and carrier) when sending your samples. Please email this information to info@iwsc.net with 'Tracking Details' as the subject line, and include your company details in the email.

If you are participating in any of our Global Judgings, including North American Whiskey and RTDs in Kentucky, please wait until the IWSC confirms the delivery details.

Taxes/duty FAQs

Instructions for direct shipping

How many samples do I need to send?

We need two samples for each spirits entry. If you are entering the Design Awards, we will require one additional bottle for each entry.

We ask for two bottles so that we can promote top-rated spirits at trade and consumer events throughout the year. In addition, if your spirit is put forward for a trophy, we will use one of the extra bottles in these judging sessions.

We ask all our entrants to send samples in environmentally friendly packaging and avoid using cellophane and polystyrene.

For Direct shipping, all duty and VAT must be paid by the sender and IWSC will not accept any duty charges.

All samples must be delivered duty paid (DDP). Please select 'Shipper accepts all charges' and ensure your courier account number is on the documentation provided by your courier.